Coronavirus - Important Information for Students

Dear students of Rhine-Waal University of Applied Sciences, 

On this page you will find information that is relevant for your studies at Rhine-Waal University during the Corona pandemic. 

We also ask you to open your university mailbox daily so that you do not miss any new information! 

You can read further general information about COVID 19 here (and here in all languages). 



Opening of the vaccination centers to all students (9 July 2021)

NRW-Minister of Health Karl-Josef Laumann announced that all citizens of North Rhine-Westphalia aged 16 and over are now able to arrange a vaccination appointment in the vaccination centers. This opportunity to book a vaccination appointment is, therefore, also available for students of Rhine-Waal University.  Every student is encouraged to try to get an appointment at a vaccination center or through a family doctor / general practitioner as soon as possible.

The executive board and the faculties would like to return to a higher rate of presence on both campuses, which also reflects the academic life of a university. This has been cut short in the last three university semesters. With a vaccination, students protect themselves and others and enable everyone involved to live a normal everyday life again.

As of July 1st, 2021, 36.5 % of the population of Germany have been fully vaccinated and 54.5 % have received at least one vaccine dose. (Source:, RKI, BMG)

The executive board hopes that students will also receive and be able to take advantage of a vaccination offer. This enables the university to adequately pursue its educational mandate. As the vaccination rate increases, this will hopefully lead to more presence on both campuses again in the course of the winter semester 2021/22.


If you are coming from a country that is classified as a risk area you must follow the entry regulations set by the German Government. The names of countries considered risk areas are published on the website of the Robert Koch Institute: Arriving passengers from these countries must contact the responsible local health authorities immediately.

Interim aid for students in financial hardship due to the pandemic (updated 12 August 2021) 

The Federal Ministry of Education and Research (BMBF) has approved interim financial aid through September 2021 for students in serious financial hardship (demonstrated by appropriate documentation) due to the pandemic. Funds are distributed through the 57 Studierendenwerke throughout Germany. See this page for more information.

Updated Hygiene Framework for Rhine-Waal University of Applied Sciences (UPDATED 12 AUGUST 2021)

A partial return to in-person teaching is planned for winter semester 2021-2022. The amount and type of in-person teaching arrangements will vary throughout Germany, as this depends largely on the composition of the student body and different resource requirements, particularly in terms of facility sizes and available personnel.

The planning and implementation of winter semester 2021-2022 must take into account the ongoing coronavirus pandemic and make full use of the many insights and experiences we have gathered thus far. As a whole, the winter semester must be implemented without large groups of people on campus in order to ensure proper social distancing and adherence to hygienic guidelines.

The Hygiene Framework provides guidelines, recommendations and mandatory requirements for preventing the spread of SARS-CoV-2. It describes the necessary precautions which must be taken during the pandemic to ensure the health and safety of everyone at our University.

Regulations to offset the negative academic effects of the coronavirus epidemic (news from 11 May 2020)

The North Rhine-Westphalia state legislature enacted regulations to give universities more flexibility in addressing the negative effects of the coronavirus pandemic for academia. The Executive Board then developed its own regulations based on this legislative framework specifically for Rhine-Waal University. Entitled “Regulations to offset academic adversities caused by the coronavirus epidemic (SARS-CoV-2)”, these regulations were developed together with the HSRW working group for digital education and the Faculty Conference as the representative body of the faculties. They combine the wide-ranging provisions enacted by the NRW government with specific policies for our institution to allow for flexible decision-making.

These regulations are intended to provide a framework for implementing online semesters and thus emphasise distance learning throughout. Ultimately, their aim is to ensure the continued function of the University, particularly academic operations. Even in times of crisis, the obligations vis-à-vis teaching and examinations enshrined in our institution’s constitution must be fulfilled.

The Regulations to Offset the Negative Academic Effects of the Coronavirus Epidemic (SARS-CoV-2) can be found here.

Students facing hardship will receive financial support (news from 30 April 2020)

Many students have lost jobs and income due to the ongoing coronavirus crisis, putting them at risk of serious financial hardship. Education Minister Karliczek wants to grant these students interest-free support loans. According to current ministry planning, students – including international students – will be able to apply for interest-free loans of to 650 euros per month and applicant until March 2021. The ministry is planning to accept applications from 8 May onwards and transfer the first funds starting on 1 June.

Note also that a relief fund is currently being set up at Rhine-Waal University with the goal of providing swift and unbureaucratic aid to students.

The importance of self-care during the coronavirus pandemic

In our current situation in particular, many of us must learn how to deal with our own fears and anxiety. Unexpected situations can cause stress, which can manifest in our body as rapid heart rates, restlessness or even insomnia. Taking care of yourself and your health is more important than ever. This includes acknowledging the emotions you’re feeling and striving for a healthy lifestyle.

The following link provides additional thoughts that may help you better deal with the mental stress of the pandemic. Continue reading


If you are struggling with a difficult emotional or social situation, Pia Weigelt-Lindemann, psychologist, is available for individual mental health support. Contact her at to schedule an appointment. Due to the pandemic, psychological counselling is currently only available by telephone (German or English). The Psychological Counselling Service is not available every day, so please be aware that immediate appointments are not usually possible. Also important to note: Psychological counselling is not, nor does it replace, psychotherapy! For more contact, please visit this page.


Courses, labs, practicals and exams will only occur in person in exceptional cases. Students will be informed accordingly. Solutions involving alternative examination formats have been developed and announced by the Examination Boards. 

Note that this restriction does not apply to examinations which do not require your presence on campus, e.g. take-home assignments, lab report and thesis papers. As before, these assignments, if sent by post, must be postmarked by the date of submission (sent ideally as a certified letter with notice of receipt). For examinations submitted by email, the time of receipt must be before the submission deadline. Thesis papers must be uploaded before the deadline in Sharepoint.

Rest assured, we will strive to minimise not only the inconvenience of this decision, but also any disadvantages it may have for you.

Will I continue to receive (BAföG)?

The Federal Ministry for Research and Education (BMFB) has made it clear to the German states that they must continue disbursing federal student aid funds (BAföG) despite the COVID-19 pandemic. As a result, students in Germany receiving BAföG will continue to receive it even if their school, university or training company is closed temporarily due to the pandemic. Responsible state offices for financial aid were instructed to continue disbursing financial aid for approved recipients even if they are currently unable to continue their education or training.

Official information from the BMBF is available in German here and here for reference.

What ist happening with semesters abroad right now?

Students who went abroad through the Erasmus+ programme can prematurely end their semester abroad and return if they wish to do so. Due to the dynamic nature of the pandemic and the changes to exchange programmes enacted by the European Commission in response, Erasmus programme participants are strongly advised to contact the HSRW Erasmus Coordinator in the International Center, Ms Alarcos-Quintanilla, before making a decision:

Students who are planning or currently on an exchange in a non-European country are advised to contact Ms Ahrberg in the International Center before ending or delaying their exchange:

The International Center will help you plan and advise you on any decisions (delays etc.) regarding your upcoming semester / internship abroad.

For information on whether semesters abroad (Erasmus or otherwise) are currently permitted, please refer to the DAAD as well. The DAAD has put together a comprehensive coronavirus FAQ for students here.

I had to prematurely end my semester / internship abroad. Will that affect my scholarship?

PROMOS scholarships do not need to be repaid. 

Erasmus students who were forced to end their stays abroad prematurely will receive scholarship funds for the period of time they spent abroad (even if this was less than the minimum length of stay).  Before deciding to return home, Erasmus programme participants should first contact the HSRW Erasmus Coordinator, Ms Alarcos-Quintanilla.

Students who are still completing online courses offered by the partner institution will continue to receive their Erasmus scholarship even if they are physically located in Germany.

Can I still join a language course?

Yes, many language courses are currently being offered via distance learning. For more information, please refer to Moodle or contact Brett Ellis at

Can I still apply for a Germany Scholarship (Deutschlandstipendium)?

Currently, the application process and deadlines remain unchanged. The selection committee will decide how to deal with potential delays in the study progress of current scholarship recipients. We will explore all possibilities to find a fair and favourable solution for students.

Is the length of a Germany Scholarship (Deutschlandstipendium) affected by the pandemic? (Updated 14 May 2021)

The general extension of the standard duration of study by one semester (refer to Section 10 (1) sent. 1, Coronavirus Epidemic Ordinance for Universities) also applies to students enrolled in a degree programme in summer semester 2020, winter semester 2020-2021 or summer semester 2021. Thus students who remained in a single degree programme during this time are automatically eligible for three extensions, i.e. three additional semesters added to their standard duration of study. Thus students who remained enrolled in their degree programme during this time are automatically eligible for three extensions, i.e. three additional semesters added to their standard duration of study. Students are only eligible to receive a Germany Scholarship if they have not exceeded their standard duration of study per Section 2 of the Awarding Guidelines of the Executive Board for the Deutschlandstipendium. Accordingly, the maximum possible length of a Germany Scholarship will be extended to a maximum of ten semesters for undergraduates and six semesters for postgraduates.

Which scholarships are available for financing my studies? (11 May 2020)

It is important for students to know who they can turn to at Rhine-Waal University of Applied Sciences for questions and advice about scholarships and financial aid opportunities. We have compiled the most important contacts for you in a single document. Please carefully read this document and direct your specific scholarship / financial aid questions to the appropriate contact person. Information about scholarships and financial aid

Online offers for students 


Career Service job board in Moodle with current openings during the pandemic!

Digital offers and service from the University Library in Moodle! Many publishers have made their e-journals, e-books and databases temporarily free of charge. You’ll find an overview here. You’ll also find a comprehensive overview of the latest coronavirus research on the University Library website

Current information for the University Library

Information on the services currently offered by the university library can be found here

Canteen (Updated 12 August 2021) 

The campus canteens in Kleve and Kamp-Lintfort are closed until further notice. The canteen operator, Studierendenwerk Düsseldorf, has been requested to reopen the canteens at least partially.


Withdrawal requests can be signed, scanned and sent to: 

Information from your AStA (1 October 2020)

The social order was amended!

In a remarkable initiative, the Student Parliament voted on amending our social order. After a great group effort from the Bylaw Committee and Social Committee of StuPa, as well as its' Presidency and the AStA, an amendment passed unanimously and, once approved by the judicial department of the university, will be able to provide financial aid to students directly affected by the economic effects of the corona outbreak. We will continue to keep you updated on this process.

Corona Task Force

The university established a task force with members from all relevant departments. The task force meets every Monday (online) to update each other about the progress. Our role in these meetings is to provide everyone with an efficient flow of information, from the university to the students and vice-versa. As an active member, the AStA can assure you that everyone in the university is working on finding the most optimal solution for this upcoming semester, in a way that is the less disadvantageous to the students.

Working Group Digital Teaching 2020

The uni established a new working group that includes actors from the presidency, faculties, E-Learning-Centre, ZFQ, Department 5 and a student representative. From today on, Sebastian Ege, our student representative, will meet with the working group members twice a week (online) to bring the students' point of view into the discussion and to keep us informed about the progress and developments made. He will stay in close contact with students from all faculties. So please, contact your respective FSR with your concerns and demands regarding your faculties' plans to shape your studies this semester.


For information about the university itself, general corona information and health tips, refer to our Facebook page or the university’s website.

Social Media

Because we are not able to serve the students in person, all our output will be available on social media. We will provide you with important information, sprinkled with some entertainment to help you stay up to date and hopefully reduce your boredom quite a bit.

Instagram: asta_hsrw

Facebook: asta.hsrw

Document Delivery

If you have urgent documents to be printed, but no printer at home, contact the International Department (e-mail below) with your documents attached and we will deliver them to you as fast as possible. Until now, this service is only available in Kleve, but we are working on establishing it in Kamp-Lintfort.

Online Office Hours

AStA has moved all of its’ work into home office. That means that all departments are there for you, every single day! Share with us your questions, proposals and ideas:

International Department:

KLEvent Department:

Political Education Department:

PR Department:

Sport Department:

Social Department:

University Policy Department:

Campus Representatives:


Study Rooms for students

As of Monday, October 5th 2020, the rooms in building 5a (at Campus Cleve) will be available as study- or workplaces.

Due to the current restrictions imposed by COVID 19, prior registration is mandatory. For this purpose, the AStA team has created a freely accessible Moodle course where you will find further information about the applicable rules and regulations as well as a direct link to book available seats.

The following link will lead to the corresponding Moodle course:

The AStA team will be happy to provide you with further information.


The following offices and services are planned for partial reopening by winter semester 2021-2022 at the latest:

  • University Library
  • Student Advisory Service, Student Services, Examination Services, Welcome Centre
  • Rooms and facilities of University Sports and Music
  • IT service desk
  • PC pools and the HSRW Help Desk
  • Study areas for students

When sending things by campus post, we kindly ask that you use the blue postboxes and avoid the campus post office. 

At the moment, only HSRW staff is authorised to enter campus buildings. Students will be granted access to buildings as soon as possible. 


The Central Student Advisory and the Welcome Centre are still available to students and prospective students. If you are dealing with uncertainty, questions and anxiety in these trying times, please contact our staff. We are here to speak with you online or by phone.

The tutors of the Welcome Centre are also continuously providing helpful tips from a student’s perspective, which can be very valuable in the current coronavirus situation.

For counselling on academic and degree specific questions (e.g. your study progress) get in touch with the Study Guides of the Faculties.

Contact Central Student Advisory

Phone: +49 2821 80673 360 Email: (auch zur Vereinbarung von Onlineberatungsterminen)

Contact Welcome Centre


Facebook: Welcome Centre

Contact Study Guides

Technology and Bionics:
Life Sciences:
Society and Economics:
Communication and Environment:


More events are planned at and with HSRW starting in winter semestser 2021-2022. We will notify you when more details are available.