Regular examination deregistration, examination discontinuation and examination incapacity
Regular Exam Deregistration
A regular examination deregistration is a deregistration without giving reasons. In accordance with § 15 Para. 6 of the framework examination regulations for the Bachelor's and Master's degree programmes at Rhine-Waal University of Applied Sciences (RPO), the examinee can deregister from an examination at the latest seven days before the examination is due to be taken, usually using the online function, otherwise in writing, without being credited against the number of possible examination attempts.
For example, if the exam is on a Friday (e.g. 11.09.), you can deregister up to and including Thursday (e.g. 03.09. 24.00).
If it is not possible to deregister for the examination via the online function, please contact the Examination Service immediately in writing.
This applies to all examination subjects offered in the respective examination phase.
Regular deregistration from the examination without giving reasons is not possible if you have been admitted to the examination in accordance with § 15 Para. 9 RPO in conjunction with the relevant examination regulations.
Non-appearance or withdrawal from an examination performance
After expiry of the deadline for regular examination deregistration, an examination performance is deemed to have been assessed as "insufficient" (5.0) in accordance with § 13 Paragraph 1 Sentence 1 RPO if the candidate fails to appear at an examination date for which he/she is registered without good reason or if he/she withdraws from the examination after the start of the examination without good reason or fails to deliver the examination performance by the end of the examination period. The reasons asserted for the non-appearance, withdrawal or failure to deliver on time must be notified to the examination committee in writing without delay and evidence must be provided (cf. § 13 Para. 2 RPO).
Note: In contrast to a withdrawal from an examination, a withdrawal from an examination is the following case: A candidate declares that he/she cannot take part in an examination to which he/she has been validly admitted and from which he/she can no longer validly withdraw
If, for example, you do not appear for a registered examination due to health reasons, you must immediately, i.e. without culpable hesitation, inform the Examination Service Department in the Department of Student Affairs of these reasons. The Examination Service Department carries out this task on behalf of the relevant examination board.
Without culpable hesitation means in this context:
1.That you notify the Examination Service in the Department of Academic Affairs in writing, or in person, or by e-mail or by telephone of your absence from the examination in question on the day of the examination.
2.As a rule, you must also provide proof of your inability to take the examination (e.g. a medical certificate stating that you are unable to take the examination) on the day of the examination.
3.As a rule, you must send the above-mentioned proof in writing to the Examination Service in the Department of Student Affairs on the day of the examination. Please use the postbox for concerns with a deadline outside of building 4 to submit this proof. Alternatively, you send this proof by post, the proof must therefore normally be posted on the day of the examination.
In this context, written means that you must submit the original document (e.g. a medical certificate). However, a scanned transmission of such a document by e-mail attachment is not sufficient! Immediately, in turn, means that the burden of proof is on your side and you must submit the evidence without culpable hesitation. If you are late in submitting the evidence, it will not be taken into account.
If you cancel an examination that has already started, you must also declare your incapacity to take the examination due to illness to the invigilator present and have this fact noted in the invigilator's record. To prove your inability to take the examination, please submit a medical certificate together with the form "Proof of inability to take the examination due to illness" to the Examination Service without delay.
Foreign Language Medical Certificates
Medical certificates not issued in German require a translation by a publicly appointed and sworn interpreter.
As a rule, the aforementioned medical certificate on the form "Nachweis einer krankheitsbedingten Prüfungsunfähigkeit" (proof of an inability to take an examination due to illness) is sufficient proof of the inability to take an examination due to illness. However, if there are doubts about the correctness of a medical certificate and there is suspicion that the student is in fact able to take the examination, the university is entitled to demand a medical certificate from a university medical officer at its own expense; the student must be able to choose between several medical officers (cf. § 13 Para. 2 S. 2 and 3 RPO).
Special case: Illness of a the child
If you cannot take part in an examination because your child is ill, submit the form for "sickness-related non-participation in examinations - child" to the Examination Service without delay together with a medical certificate which your paediatrician usually issues for employers ("Ärztliche Bescheinigung für den Bezug von Krankengeld bei Erkrankung des Kindes"). The medical certificate confirms that your child needs to be cared for or looked after due to illness. You confirm with your signature that no other person could take over the care or attendance.
Immediately means that the burden of proof is on you and you must submit the evidence as soon as possible. If you are late in submitting the evidence, it will not be taken into account.
Special case: Online examination
In the event of a technical malfunction during an online examination, you must report the malfunction to the examiner or the invigilator immediately. Immediately in this context means "without culpable hesitation". Notification after the test is late. If the technical malfunction can be remedied in the short term, an extension of writing time may be granted. The exam must be discontinued by the examiner or the invigilator if the technical malfunction makes it impossible to conduct the exam properly. An aborted examination will not be graded (cf. § 20a Para. 7 RPO).